An agreement was made to make the Enrollment Management IT Specialist in Academic Services, a co-administrator of the Para-Docs system along with the Graduate Schools IT Specialist as the primary administrator. In addition to relieving the Graduate School Administrator of the burden of providing services for the Enrollment Management application, this arrangement will create a much needed element of redundancy with respect to the administration of a system which is now mission-critical for both our units.

It is understood that, under normal circumstances, each of them will restrict themselves to administrative tasks related to their respective applications. They will, however, share protocols regarding the authorization of access so that each would be in a position to fill in for the other if an extended absence makes that necessary.

This arrangement should also facilitate collaboration with respect to the migration to the Para-Docs upgrade whenever the system is ready.

• 3/8/2006

1. Prepare the users UMBC user name (usually their base email login, NOT a alias), the groups they need to belong to
2. Login to ParaDocs as Admin and open the Administrative Panels ‘Manage Users’ window
3. Enter the user name in the ‘Add a User’ text box and click on ‘Add User’ button
4. Populate the user information as much as possible, but essentially with the user name, password (this should be a new password assigned by the Administrator and not the regular UMBC password), and email address
5. Click on the drop down menu under ‘Available Groups’ to select group(s) in which the new user will be a member.
6. All Para-Docs users must become a member of the GLOBAL group
7. Click on the drop down menu under ‘Groups Assigned to User’ to verify that the user have been assigned to the designated groups
8. Contact OIT or Paul Harley to create a link in MyUMBC to ParaDocs for the particular user
9. Train the user BEFORE you tell them that they have access. In the Graduate School, full training is MANDATORY.

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