Federal Work-Study (FWS)
Information for Supervisors

The Office of Financial Aid and Scholarships awards students Federal Work Study (FWS) as an opportunity to earn money to help pay for their education while gaining work experience. This page is dedicated to assisting departments interested in hiring FWS students.

Getting Started

The FWS coordinator offers an annual training for department staff interested in hiring FWS students. The training, provided in May, is mandatory for departments participating in FWS and provides information related to student eligibility, appropriate work positions, and payment procedures.

Following the training, departments are eligible to submit their position description for student viewing. Upon selecting an employee, the department submits the FWS Hiring Form to the OFAS for confirmation of student eligibility.

Supervising FWS Students

As a supervisor to a FWS student, you are not only offering part-time employment but providing an encouraging work environment where expectations are clear and regular feedback is offered.

The Payment Process

FWS students are placed on department payroll upon hire and the department is to submit monthly Request for Reimbursement requests to the OFAS. The reimbursement is processed by OFAS staff and documentation is returned to the department for reconciliation.

Important Dates

May 2014 Supervisor Training. Mandatory for new departments interested in hiring FWS students. Excellent refresher for departments who have employed FWS students.
June 2, 2014 Financial Aid emails FWS awarded students with instructions on how to locate a FWS position. Students begin contacting potential employers for applications and interviews.
June 30, 2014 Deadline for position descriptions. Positions submitted after this date will be added to the website but students will have already started looking for jobs July 1st.
August 27, 2014
(First day of fall semester)
Students are eligible to begin working, provided that all required paperwork is completed.
September 12, 2014 Deadline for departments to submit FWS Hire Forms. Students who do not have a FWS Hire Form on file will have their FWS award offer canceled.
December 17, 2014
(Last day of fall finals)
Last day for students to work under fall FWS.
January 26, 2015
(First day of spring classes)
FWS students are eligible to begin working under spring FWS.
May 20, 2015
(Last day of spring finals)
Last day for students to work under spring FWS.

Resources for Supervisors

2014-15 Federal Work-Study Terms and Conditions (PDF)
2014-15 Federal Work-Study Hiring Form (PDF)
2014-15 Federal Work-Study Request for Reimbursement (PDF)
Job Listing
PeopleSoft
2014-2015 Employer Payroll Procedures (PDF)
2014-2015 Federal Work-Study Handbook (PDF)